Sage 100 ERP Demo of the Accounts Payable Tasks – View AP Reports, Module Options and Sage 100 Support Overview Information

Bisness Information Systems is a Sage Authorized Partner, Sage Reseller, Sage Certified Consultant, support and solution provider for the sage 100 erp accounts payable module

Sage 100 ERP AP – Accounts Payable Demo & Overview

Introduction to Sage 100 ERP Accounts Payable Module

Sage 100 ERP Demo of the Accounts Payable Web Browser Edition – BIS Virtual Tour Navigator

This page includes overview information about each menu task in the Accounts Payable module that is accessible from the Sage 100 ERP main explorer menu and aided by an interactive virtual demo; Business Information Systems’ Virtual Tour Navigator. Clicking the thumbnails in each section opens the Sage 100 ERP virtual tour navigator. The clickable blue highlighted rectangles allows you to navigate to related screen panes in each Accounts Payable task in which you can experience what the Sage ERP accounting software suite is all about.

About Sage 100 ERP Accounts Payable.

The Accounts Payable module for Sage 100 utilizes a revolutionary user interface. It provides a comprehensive solution for managing your expenditures and helps you raise productivity through a dual-grid entry screen and powerful reporting capabilities. Beyond recording transactions and obligations to vendors and creditors, Accounts Payable offers you flexible cash disbursement and check writing capabilities and takes advantage of discounts offered for invoices paid by the discount due date. The informative financial reports, including payables aging and future cash requirements, give you valuable business insights for more informed decision-making.

sage 100 erp accounting software accounts payable features and benefits Accounts Payable Features & Benefits

  1. Streamlined, Personalized Grid Entry Efficient and user-friendly dual-grid entry screens are throughout the entire core accounting suite in Sage 100 ERP, including Accounts Payable. You can work the way you want to, adjust column order, and organize your more frequently used fields in a primary grid and your lesser-used fields in a secondary grid.
  2. Divisional Accounting Assign separate accounts payable general ledger accounts to each department or division. All reports can provide divisional totals.
  3. Accounts Payable and Accounts Receivable Clearing Apply invoices automatically or selectively to the vendor’s balance, eliminating the manual matching process of issuing checks and posting payments. This is especially helpful for accounts receivable customers that are also accounts payable vendors.
  4. Payment History Report Access the invoice history file for a detailed record of accounts payable invoices, including detailed distribution of expense amounts to various general ledger accounts. The detailed Check History report provides a complete record of invoices and payments for each check.
  5. User Tax and Freight Allocation Flag the entire document for use tax and specify which general ledger account to expense for freight.
  6. Credit Card Balance Transfer Designate vendors that represent credit card companies. When entering invoices for a credit card vendor, you may classify individual expense lines to alternate vendors for tracking purchase history or for 1099 purposes.
  7. Automatic Payment Selection Select invoices for automatic payment based upon the due date, discount due date, or vendor. Select individual invoices for full or partial payment. Place vendors on hold to prevent disbursal of automatic payments.
  8. Invoice Entry Automatically calculate due dates, discount due dates and amounts, and expense invoices to any number of accounts.
  9. Repetitive Invoice Processing Automatically process repetitive billing such as rent, loan payments, and utility payments. Recurring invoices are automatically prepared without repetitive data entry.
  10. Checks Print Accounts Payable checks on standard or custom check stock or use blank check stock with MICR encoding. Print two check stubs on a single page to accommodate laser-printed checks.
  11. Extended Stub Report Print an optional Extended Stub report that can include invoice detail for all checks or for checks where information does not fit on one stub.
  12. Check Reversal When reversing a check, you are asked if the invoice should be recalled. If yes, the entire invoice is put back on file.
  13. International Address Capabilities Handle international addresses with vendor masterfiles that include three address lines, country codes, international postal codes, and expanded telephone number fields.
  14. Memo Manager Memo attachments flow through the system, and you can maintain memos in history. Enter and maintain vendor memos for individual vendors using full text-editing capabilities. Flag selected vendor memos to automatically pop up during data entry programs, enabling you to see your most critical information.
  15. Business Alerts Business Alerts is a separate module that monitors your Sage 100 ERP database and can send email notifications to appropriate staff, customers, or vendors based on specific business events. Available predefined Accounts Payable alerts include: invoice exceeds the specified dollar amount, a discount over the specified amount is due to expire, invoices past 90 days due, and check exceeds a specified amount.

The many features of the Accounts Payable module allow you to use streamlined, personalized dual-grid entry for accounting by department or division; access multiple bank accounts; and audit changes to the vendor master file, use tax, and freight allocation. You also gain the ability to add new vendors and codes on the fly, perform automatic payment selection, print checks on standard or custom stock, access detailed invoice history retention, record check reversals, and so much more.

for questions and more information on the sage 100 erp accounts payable module's features and benefits contact business information system - a sage authorized partner reseller software support and solution providerQuestions? Contact BIS

For questions and more information on the Sage 100 ERP Accounts Payable module’s features and benefits, contact Business Information System – a Sage Authorized Partner, Reseller, Software Support, and Solution Provider.


Sage 100 ERP Accounts Payable Maintenance Overview, Software Demostration & Support Information

About Sage 100 Accounts Payable Maintenance Tasks

sage 100 erp software support for the accounts payable vendor maintenance task Accounts Payable Vendor Maintenance

The A/P Vendor Maintenance Task is used to create and maintain detailed records for each of your vendors.

sage 100 erp accounts payable vendor maintenance task user and support options User & Support Options

This task provides several major functions that allow you to set up, maintain, and inquire about vendors, including:

  1. Viewing purchase and payment history for the selected vendor by period by year.
  2. Creating and maintaining multiple contacts for vendors and purchase addresses.
  3. Defining electronic delivery options for purchase orders and return orders.
  4. Defining electronic payment information.
  5. Displaying additional vendor information, such as sales tax and 1099 information.
  6. Setting up tax schedules and tax class for each purchase address.
  7. Selecting the default 1099 form and box number for the vendor.
  8. Viewing open invoices by vendor, along with a breakdown by aging category of total invoiced amounts due.
  9. Viewing all checks, electronic payments, wire transfers, and open orders for a specific vendor.
  10. Displaying transactions with checks that have cleared the bank.

sage 100 erp accounts payable vendor maintenance task setup and integration options Setup & Integration Options

  1. Vendor records can be deleted only if there is no outstanding activity for that vendor.
  2. If there is activity, such as pending orders, you must wait until all open invoices for the vendor are paid and purged before you proceed with the record deletion, or use the Delete and Change Vendors utility.

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sage 100 erp software support for accounts payable vendor inquiry Accounts Payable Vendor Inquiry

The A/P Vendor Inquiry is used to only view the detail records of the vendor masterfile.

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sage 100 erp softwar support for the accounts payable invoice history inquiry task Accounts Payable Invoice History Inquiry

The A/P Invoice History Inquiry Task is used to view detailed invoice information, distribution detail, credit card transfer detail, sales tax information, and payment information.

sage 100 erp accounts payable invoie history inquiry user and support options User & Support Options

  1. You can use this task to access invoice history information when handling a vendor phone inquiry.
  2. The Payments tab is not available for adjustment invoices.
  3. To review payment information, refer to the original invoice.

sage 100 erp accounts payable vendor invoice history inquiry setup and integration options Setup & Integration Options

  1. If the Purchase Order module is installed and set up, you can access purchase order invoice information for invoices entered in both applications.
  2. If the Accounts Payable module is integrated with Job Cost, you can access Job Cost Distribution Information.

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sage 100 erp software support for the accounts payable payment history inquiry Accounts Payable Payment History Inquiry

The A/P Payment History Inquiry Task is used to view all check, electronic payment, and wire transfer information, including paid invoices.

sage 100 erp accounts payable vendor payment history inquiry setup and integration options Setup & Integration Options

  1. This task is available only if the Track Detailed Invoice/Payment History check box is selected in Accounts Payable Options.
  2. The bank code entered in the Default Bank Code field in Accounts Payable Options is used for postings of payment history when performing transfers on invoices for credit card vendors.

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sage 100 erp software support for the accounts payable repetitive invoice entry task Accounts Payable Repetitive Invoice Entry

The A/P Repetitive Invoice Entry Task is used to create and maintain repetitive invoices for payable items such as rent or service contracts.

sage 100 erp accounts payable repetitive invoice entry task user and support options User & Support Options

  1. After the items are set up, they can be selected as necessary and transferred to A/P Invoice Data Entry automatically for processing.
  2. Every time a repetitive invoice is processed, the billed-to date and balance information are updated.

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sage 100 erp software support for the accounts payable repetitive invoice selection task Accounts Payable Repetitive Invoice Selection

The A/P Repetitive Invoice Selection Task is used to select the repetitive invoices to process for payment.

sage 100 erp accounts payable repetitive invoice selection task user and support options User & Support Options

  1. You can select by vendor numbers, reference codes, and/or select cycles.
  2. Note: Taxes are recalculated for selected invoices. Any tax amounts that are overridden are lost.

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sage 100 erp software support for the accounts payable invoice data entry task Account Payable Invoice Data Entry

The A/P Invoice Data Entry Task is used to enter vendor invoice information and to distribute the invoice amount to the appropriate general ledger accounts, providing the first step toward evaluating and processing payables.

sage 100 erp accounts payable repetitive invoice data entry task user and support options User & Support Options

  1. You must enter all outstanding invoices and adjustments to previously recorded invoices.
  2. Invoices that were entered but not updated can be maintained at any time.
  3. Check invoice entries for accuracy by reviewing the Invoice Register before updating the invoices.

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sage 100 erp software support for the accounts payable invoice register pre-udpate reporting task Accounts Payable Invoice Register Report

The A/P Invoice Register is an accounting report register that is used to print the information after it has been entered or generated in the corresponding data entry window and is used to review transactions prior to posting and updating the General Ledger.

Journal and registers provide a recap of transactions entered or generated in a data entry window or batch selection windows.

sage 100 erp accounts payable invoice register pre-update reporting task user and support options User & Support Options

  1. You can use Print Batch to select all batches with the status of Available for printing or updating.
  2. The Select All button is available only for batches with a status other than Interrupted. Select the Refresh button to clear the Print check box and update totals or other changes made to the batch information.
  3. Review the journal or register for accuracy before updating.

sage 100 erp accounts payable invoice register pre-update reporting task setup and integration optionsSetup & Integration Options

  1. Batch Processing is available if the Batch Processing check box is selected in the Accounts Payable Options window.
  2. This task is available only in some modules.

important information prior to updating the journal or register to the general ledger Important Information

  1. Printing the journals or registers does not automatically update to the general ledger. After you print the journals and registers, you are prompted to update which clears the file and updates the transactions to the general ledger and posts the transaction amounts to the corresponding G/L account.
  2. The Journal and/or Document Date should fall into the Current General Ledger fiscal or calendar year for which you are updating. Review the transaction register for accuracy before updating the the General Ledger.

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sage 100 erp software support for the accounts payable check and payment entry task Accounts Payable Check and Payment Entry

The A/P Manual Check and Payment Entry is used to enter information from handwritten checks, wire transfers, invoices, and general ledger distribution information.

sage 100 erp accounts payable manual check and payment entry task user and support options User & Support Options

  1. You can write a check or process a wire transfer for a payables transaction (for example, COD shipment or petty cash) using this task.
  2. You can also enter check information to quick print a manual check and record the reversal of an electronic payment.

sage 100 erp accounts payable manual check and payment entry task setup and integration optionsSetup & Integration Options

  1. If the Fixed Assets module is integrated with Accounts Payable and you have the appropriate security set up, you can select the asset account and template using General Ledger Distribution to create assets in Sage Fixed Assets based on the manual check entry invoice lines.
  2. Note: Sage Fixed Assets refers to the fixed assets product used with Sage 100 ERP.

sage 100 erp accounts payable manual check and payment entry task important information Important Information

  1. Reversing an electronic payment will not write a record to the ACH file. If you reverse an electronic payment, you must contact the bank directly to stop or reverse the vendor payment.

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sage 100 erp software support for the accounts payable check and payment register pre-update reporting task Accounts Payable Check and Payment Register Report

The A/P Check and Payment Register is an accounting report register that is used to print the information after it has been entered or generated in the corresponding data entry window and is used to review transactions prior to posting and updating the General Ledger.

Journal and registers provide a recap of transactions entered or generated in a data entry window or batch selection windows.

sage 100 erp accounts payable check and payment register pre-update reporting task user and support options User & Support Options

  1. You can use Print Batch to select all batches with the status of Available for printing or updating.
  2. The Select All button is available only for batches with a status other than Interrupted.
  3. Select the Refresh button to clear the Print check box and update totals or other changes made to the batch information.
  4. Review the journal or register for accuracy before updating.

sage 100 erp accounts payable check and payment register pre-update reporting task setup and integration optionsSetup & Integration Options

  1. Batch Processing is available if the Batch Processing check box is selected in the Accounts Payable Options window.
  2. This task is available only in some modules.

important information prior to updating the journal or register to the general ledger Important Information

  1. Printing the journals or registers does not automatically update to the general ledger. After you print the journals and registers, you are prompted to update which clears the file and updates the transactions to the general ledger and posts the transaction amounts to the corresponding G/L account.
  2. The Journal and/or Document Date should fall into the Current General Ledger fiscal or calendar year for which you are updating. Review the transaction register for accuracy before updating the the General Ledger.

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sage 100 erp software support for the accounts payable daily transaction register report Accounts Payable Daily Transaction Register Report

The A/P Daily Transaction Register is use to update journal or register information entered in the corresponding data entry window to the general ledger. The journal and registers provide a recap of debit and credit transactions entered and/or generated in the (batch’s) selection window.

important information prior to updating the journal to the general ledger Important Information

  1. Printing the journal or register does not automatically update to the general ledger. After you print the journal or register, you are prompted to update it, which clears the transaction file and updates the information to the general ledger.
  2. The journal or register is printed by Document Date the document date will affect the grouping of data in the report if the document date for an transaction occurs in a different period or month other than what is entered in the the Posting Date Update field in the Register Update window.
  3. The Journal and/or Document Date should fall into the Current General Ledger fiscal or calendar year for which you are updating. Review the transaction register for accuracy before updating the the General Ledger.
  4. For more information, see Update FAQs.

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Sage 100 ERP Accounts Payable Check Printing and Electronic Payment Overview, Software Demostration & Support Information

About Sage 100 Accounts Payable Check Printing and Electronic Payment Tasks

sage 100 erp software support for the accounts payable invoice payment selection selection task Accounts Payable Invoice Payment Selection

The A/P Invoice Payment Selection is used to select open invoices for automatic payment.

sage 100 erp accounts payable check and invoice payment selection task user and support options User & Support Options

  1. You can select invoices for payment by vendor number, invoice due date, discount due date, sort field, and vendor’s balance due.
  2. Select invoices by the discount due date to avoid accidentally overlooking available discounts.
  3. You can include invoices for vendors paid by electronic payment along with invoices for vendors paid by check, or you can select only invoices for electronic payment vendors.
  4. Inactive vendors are selected only if you have the appropriate security setup; otherwise, vendors set with a status of Inactive are ignored.
  5. Although the selection of invoices for payment is automatic, you can add or delete invoices, or make partial payment of an invoice using Check and Electronic Payment Maintenance after completing the selection process.
  6. Note: This task does not automatically select invoices that are on hold.
  7. If you previously made an invoice payment selection, but did not complete the check and/or remittance advice printing process, you can make additional selections, or you can clear the previous selection(s) and restart the invoice payment selection process.

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sage 100 erp software support for the accounts payable check printing and electronic payment maintenance task Accounts Payable Check Printing and Electronic Payment Maintenance

The A/P Check Printing and Electronic Payment Maintenance Task is used to make changes, additions, or deletions to invoices selected for automatic payment.

sage 100 erp accounts payable check and electronic payment maintenance task user and support options User & Support Options

  1. You can manually enter invoices for payment if you did not use Invoice Payment Selection.
  2. You can use the Invoice Payment Selection Listing as a reference to add, change, or delete vendors or invoices to pay, or to make a partial payment toward an invoice.
  3. If the Accounts Payable module is integrated with Job Cost, Check and Electronic Payment Maintenance allows partial payment distribution to job numbers, cost codes, and cost types on invoices.
  4. The information entered in this window is placed in a temporary work file used for check and electronic payment remittance advice printing.
  5. At the end of the check and electronic payment maintenance process, you can print a listing reflecting all additions, changes, and deletions.
  6. You can also make any necessary corrections before printing checks and remittance advices.
  7. No changes are made to the Open Invoice file until the checks and remittance advices are printed and updated from the work file to the Open Invoice file.
  8. The check and/or electronic payment entries and all of the invoices selected for payment by these entries are then deleted from the work file.

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sage 100 erp software support for the accounts payable check printing and electronic payment task Accounts Payable Check Printing and Electronic Payment

The A/P Select Payment Type Window is used to select whether to print checks, electronic payment remittance advices, or both.

The A/P Check Printing and Electronic Payment Task is used to process and print vendor checks and electronic payment remittance advices using information entered in Invoice Payment Selection and Check and Electronic Payment Maintenance.

sage 100 erp accounts payable check printing and electronic payment task user and support options User & Support Options

  1. Note: If you have selected invoices for both vendors paid by check and vendors paid by electronic payment, you must print all checks and remittance advices before you can print and update the Check Register and Electronic Payment Register.
  2. Verify that the Invoice Payment Selection Listing is accurate before printing the checks and remittance advices.
  3. If a check includes more invoice detail than can fit on one check stub, the message Continued prints after the first stub is printed, and the check for that stub is voided.
  4. The remainder of the invoice detail is printed on the next stub and then the check prints.
  5. To avoid unnecessarily voiding checks, you can set up check printing to print the invoice detail on the Extended Stub Report.
  6. When printing is completed, print the Check and Electronic Payment Register to update the check and electronic payment information to the Open Invoice file.

sage 100 erp software support for the accounts payable check printing and electronic payment task setup and integration options Setup & Integration Options

  1. If the Enable ACH Electronic Payments and Print Vendor Remittance Advice check boxes are selected in Accounts Payable Options, the Select Payment Type window appears.
  2. Select either the Checks or the Both option.
  3. If a check form template is not selected, the Template Selection window appears.
  4. Select the template to use and then click OK.

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sage 100 erp software support for the accounts payable check printing and electronic payment register pre-update reporting task Accounts Payable Check and Electronic Payment Register Update Report

The A/P Check and Electronic Payment Register is an accounting report register that is used to print the information after it has been entered or generated in the corresponding data entry window and is used to review transactions prior to posting and updating the General Ledger.

Journal and registers provide a recap of transactions entered or generated in a data entry window or batch selection windows.

sage 100 erp accounts payable check and payment register pre-update reporting task user and support options User & Support Options

  1. You can use Print Batch to select all batches with the status of Available for printing or updating.
  2. The Select All button is available only for batches with a status other than Interrupted.
  3. Select the Refresh button to clear the Print check box and update totals or other changes made to the batch information.
  4. Review the journal or register for accuracy before updating.

sage 100 erp accounts payable check and payment register pre-update reporting task setup and integration options Setup & Integration Options

  1. Batch Processing is available if the Batch Processing check box is selected in the Accounts Payable Options window.
  2. This task is available only in some modules.

important information prior to updating the journal or register to the general ledger Important Information

  1. Printing the journals or registers does not automatically update to the general ledger. After you print the journals and registers, you are prompted to update which clears the file and updates the transactions to the general ledger and posts the transaction amounts to the corresponding G/L account.
  2. The Journal and/or Document Date should fall into the Current General Ledger fiscal or calendar year for which you are updating. Review the transaction register for accuracy before updating the the General Ledger.

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sage 100 erp software support for the accounts payable check printing and electronic payment generate ach file task Generate ACH File

Use the A/P Generate Pre-Note ACH File after running the Pre-Note Printing Selection Register to create an ACH formatted file containing the bank account information entered in the Vendor Electronic Payment window.

Use the A/P Generate ACH File after updating the Check Register and Electronic Payment Register to create an ACH formatted file containing the electronic payment information processed in Check Printing and Electronic Payment.

sage 100 erp accounts payable check printing and electronic payment generate ach file task user and support options User & Support Options

  1. When you run this task, any pre-note entries that have not yet been added to an ACH file are also selected.
  2. A separate ACH file is created for each bank code and standard entry class combination.
  3. The standard entry class is entered in Vendor Maintenance.
  4. The ACH files are stored in the location defined in the ACH Electronic Payments Folder field in Accounts Payable Options.
  5. You can select entries for inclusion in the ACH file based on their effective date.
  6. You can also select entries that have previously been added to an ACH file based on their transmission date, which is the date the prior ACH file was generated.

sage 100 erp software support for the accounts payable generate ach file task setup and integration options Setup & Integration Options

  1. These tasks are available only if the Enable ACH Electronic Payments check box is selected in Accounts Payable Options.

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Sage 100 ERP Accounts Payable Pre-note Printing Overview, Software Demostration & Support Information

About Sage 100 Accounts Payable Pre-Note Printing Tasks

sage 100 erp software support for the accounts payable pre-note selection register Accounts Payable Pre-Note Selection Register

The A/P Pre-Note Selection Register lists vendor bank accounts set up in Vendor Electronic Payment for which a pre-note has not been sent for approval.

sage 100 erp software support for the accounts payable pre-note selection register setup task setup and integration optionsSetup & Integration Options

  1. When you update this register, records for the listed bank accounts are created in the ACH Generation Header and Detail files.
  2. These records are used by Generate Pre-Note ACH File to create a file for transmission to the bank for pre-note approval.
  3. Updating this register changes the Pre Note Sent field to Yes and updates the Pre-Note Date field in Vendor Electronic Payment.
  4. This task is available only if the Enable ACH Electronic Payments check box is selected in Accounts Payable Options.

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sage 100 erp software support for the accounts payable pre-note printing generate pre-note ach file task Accounts Payable Generate Pre-Note ACH File

Use the A/P Generate Pre-Note ACH File Task after running the Pre-Note Printing Selection Register to create an ACH formatted file containing the bank account information entered in the Vendor Electronic Payment window.

Use the A/P Generate ACH File after updating the Check Register and Electronic Payment Register to create an ACH formatted file containing the electronic payment information processed in Check Printing and Electronic Payment.

sage 100 erp accounts payable pre-note printing generate ach file task user and support options User & Support Options

  1. When you run this task, any pre-note entries that have not yet been added to an ACH file are also selected.
  2. A separate ACH file is created for each bank code and standard entry class combination.
  3. The standard entry class is entered in Vendor Maintenance.
  4. The ACH files are stored in the location defined in the ACH Electronic Payments Folder field in Accounts Payable Options.
  5. You can select entries for inclusion in the ACH file based on their effective date.
  6. You can also select entries that have previously been added to an ACH file based on their transmission date, which is the date the prior ACH file was generated.

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sage 100 erp software support for the accounts payable pre-note printing pre-note approval register reports Accounts Payable Pre-Note Approval Register

Use Pre-Note Approval Register to

The Accounts Payable Pre-Note Approval Register lists vendor bank accounts for which a pre-note has been approved by the bank.

sage 100 erp software support for the accounts payable pre-note approval setup task setup and integration optionsSetup & Integration Options

  1. Updating this register changes the Pre-Note Sent field to Approved and updates the Pre-Note Date field in Vendor Electronic Payment.
  2. After this register has been updated, you can process electronic payments for the approved bank accounts.
  3. This task is available only if the Enable ACH Electronic Payments check box is selected in Accounts Payable Options.

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Sage 100 ERP Accounts Payable Reports Overview, Demostration & Support Information

About Sage 100 ERP Accounts Payable Reporting Tasks

Powerful, yet simple to use, Accounts Payable includes bundled reports and forms that leverage Crystal Reports for Sage 100 ERP and the ability to create personalized settings for each report. Below are the demos of each standard report included in the Sage Suite.

sage 100 erp software support for the accounts payable vendor listing crystal reports for sage a/p report Accounts Payable Vendor Listing Report

The A/P Vendor Listing Report provides a list of vendor-related detailed information.

sage 100 erp accounts payable vendor listing report user and support options User & Support Options

  1. You can select to print only 1099, only credit card, only electronic payment, only on payment hold, only active, only temporary, only inactive, or all vendors in the vendor number range selected.
  2. You can print terms codes, 1099 payment history, electronic payment information, and purchase and e-mail addresses for the selected range of vendors.
  3. You can enter a selection of vendor numbers and names, vendor types, sort fields, states, ZIP Codes, tax schedules, and user-defined fields (UDFs) to print.
  4. Note: To print a listing with balance information, use the Vendor Listing with Balances report.

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sage 100 erp software support for the accounts payable vendor listing with balances crystal report for sage a/p report Accounts Payable Vendor Listing with Balances Report

The A/P Vendor Listing with Balances Report prints a list of vendor-related detailed information, similar to the Vendor Listing, as well as outstanding balance and period-to-date, year-to-date, and prior-year purchase and payment information.

sage 100 erp accounts payable vendor listing with balances crystal report for sage a/p report user and support options User & Support Options

  1. This report also allows you to print the vendor data by any defined fiscal year or period.
  2. You can enter a selection of vendor numbers and names, vendor types, sort fields, states, ZIP Codes, tax schedules, and user-defined fields (UDFs) to print.

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sage 100 erp software support for the accounts payable vendor mailing labels crystal reports for sage a/p printing task Accounts Payable Vendor Mailing Labels

The A/P Vendor Mailing Labels is used to print vendor names and addresses on perforated labels.

sage 100 erp accounts payable crystal reports for sage vendor mailing labels a/p printing task user and support options User & Support Options

  1. Options are available for aligning the data to fit the size of your labels and the format of your label sheets.
  2. You can select to print active only, inactive only, temporary only, or all vendors in the selected range.
  3. You can also print multiple labels for each vendor.
  4. You can enter a selection of vendor numbers, vendor names, sort fields, states, ZIP Codes, tax schedules, and user-defined fields (UDFs).
  5. By entering these selections, you can print labels for the pertinent vendors.
  6. The standard, default format for vendor mailing labels is contained in the Forms file.
  7. This format can be modified, or you can customize new formats to print vendor information on a variety of forms.
  8. You can print one type of label for correspondence and a different type of label to use on file folders or other internal records.
  9. You can also create formats to accommodate Rolo-Dex® cards, continuous form envelopes, and personalized business letterhead.
  10. In addition to names and addresses, you can print any information associated with the vendor, including phone numbers, contacts, reference numbers, and payable balances.

click to view the sage 100 erp demo of the accounts payable crystal reports for sage vendor mailing labels  a/p printing task View the Sage 100 ERP Demo of the Accounts Payable Vendor Mailing Labels Printing Task.

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sage 100 erp software support for the accounts payable crystal reports for sage memo printing a/p task Accounts Payable Vendor Memo Printing

The A/P Vendor Memo Printing provides a listing of memos containing information pertinent to specific vendors.

sage 100 erp accounts payable crystal reports for sage memo printing a/p task user and support options User & Support Options

  1. You can print memo details and auto-display settings.
  2. Use this listing to view memos such as recaps of vendor correspondence or specific instructions regarding the maintenance of individual accounts.
  3. You can enter a selection of vendor numbers, memo codes, memo descriptions, memo dates, expiration dates, and starting and ending reminder dates.
  4. By entering these selections, you can obtain a listing of memos that allows you to identify pertinent information

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sage 100 erp software support for the crystal reports for sage accounts payable aged invoice report Accounts Payable Aged Invoice Report

The A/P Aged Invoice Report provides a detailed list of invoices by vendor number and aging categories.

sage 100 erp accounts payable crystal reports for sage accounts payable aged invoice report user and support options User & Support Options

  1. You can use the report’s concise overview of paid and outstanding invoices to make payment decisions.
  2. You can include open invoices only, paid invoices only, or all invoices of both types.
  3. If the Accounts Payable module is integrated with Job Cost, this report includes retention balances. Aging detail is based on the net balance of the invoice (the total invoice balance minus retention), and retention balances are not aged.
  4. You can enter a selection of vendor numbers, vendor names, sort fields, states, ZIP Codes, and phone numbers. By entering these selections, you can obtain a report of invoices that allows you to identify pertinent transactions.

sage 100 erp software support for the accounts payable crystal reports for sage accounts payable aged invoice report setup and integration optionsSetup & Integration Options

  1. If the Print Aged Invoice Report for Multiple Companies check box is selected in Accounts Payable Options, you can enter multiple company codes in the Selections Grid, or you can print the report for all of the companies.
  2. When generating the report for multiple companies, the report will use the current company’s settings for options such as the aging method, aging categories, and the current fiscal year.
  3. If the Accounts Payable Divisions check box in Accounts Payable Options is selected for one of the companies, the division number will print as part of the vendor number for all selected companies.
  4. If you have some companies that do not have the Accounts Payable module set up or that do not have accounts payable invoice activity recorded, excluding those companies when entering your selections may improve performance when printing this report for multiple companies.
  5. Note: When printing this report for multiple companies, information will print only for companies with data converted to the current version.

sage 100 erp software support for the accounts payable crystal reports for sage accounts payable aged invoice report important informationImportant Information

  1. Print this report before performing period-end processing.

click to view the sage 100 erp demo of the accounts payable crystal reports for sage accounts payable aged invoice report View the Sage 100 ERP Demo of the Accounts Payable Aged Invoice Report.

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sage 100 erp software support for the accounts payable accounts payable trial balance crystal report Accounts Payable Trial Balance Report

The A/P Trial Balance Report provides a complete recap of Accounts Payable invoices with details of payments, adjustments, or other activities that affect the Accounts Payable balances during a period.

sage 100 erp accounts payable crystal reports for sage trial balance report user and support options User & Support Options

  1. You can use this report to reconcile General Ledger to the balance of the accounts payable account.
  2. You can enter a selection of vendor numbers to print on the report, and select to include only open, paid, or all invoices. The transaction detail can be printed in detail or summarized by invoice.
  3. This report uses the transaction date (accounting date).
  4. If the Aged Invoice Report and the Trial Balance report do not balance with each other, one or more invoices may have an invoice date and a transaction date that are not in the same period.

sage 100 erp software support for the accounts payable crystal reports for sage accounts payable trial balance report important informationImportant Information

  1. Print this report before performing period-end processing.

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sage 100 erp software support for the accounts payable cash requirements crystal report Accounts Payable Cash Requirements Report

The A/P Cash Requirements Report provides a summary of outstanding invoices and total cash requirements for any three consecutive periods. This report provides the necessary data to analyze future cash needs and effectively plan cash flow on a weekly, monthly, or quarterly basis, depending on the period-ending dates entered.

sage 100 erp accounts payable crystal reports for sage cash requirements report user and support options User & Support Options

  1. You can enter a selection of vendor numbers to obtain a report that allows you to identify pertinent information.
  2. You can select reporting by discount or invoice due dates only, or select all open invoices by discount due date where applicable.
  3. You can also include invoices on payment hold.
  4. Selection by discount due date helps you plan payments to maximize available discount savings.
  5. If the Accounts Payable module is integrated with Job Cost, this report includes retention balances. Cash requirement balances are based on the net balance of the invoice (the invoice balance minus retention), and retention balances are not used to calculate cash requirements.

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sage 100 erp software support for the accounts payable open invoices by job crystal report Accounts Payable Open Invoices by Job Report

The A/P Open Invoice by Job Report provides a detailed listing, sorted by job number, of all open invoices distributed to a job.

sage 100 erp accounts payable crystal reports for sage open invoices by job report user and support options User & Support Options

  1. Each job cost distribution is printed in detail and sorted by job number, cost code, and cost type.
  2. The information printed for each distribution includes the job number and cost code/cost type, vendor number, and invoice number.
  3. The distribution amount, retention balance, any payments or adjustments applied, and the current balance are also included.
  4. For each listed vendor, a summary total for each job is provided.
  5. At the end of the report, totals are provided for the distribution amount, retention balance, payment/adjustment, and net balance due.
  6. You can enter a selection of job numbers and vendor numbers.
  7. By entering these selections, you can obtain a report that allows you to identify pertinent transactions.

sage 100 erp software support for the accounts payable crystal reports for sage open invoices by job report setup and integration optionsSetup & Integration Options

  1. This task is available only if the Accounts Payable module is integrated with Job Cost.

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sage 100 erp software support for the accounts payable vendor purchase analysis crystal reportAccounts Payable Vendor Purchase Analysis Report

The A/P Vendor Purchase Analysis Report provides a recap of total purchases, payments, and discounts taken or lost.

sage 100 erp accounts payable open invoices by job crystal report user and support options User & Support Options

  1. You can include period-to-date, year-to-date, prior-year information, or incorporate all three periods.
  2. The information in this report allows you to compare payables activity by vendor for any of the three periods selected.
  3. If you use divisions in Accounts Payable, itemized division totals are also provided.
  4. You can enter a selection of vendor numbers, vendor names, sort fields, states, ZIP Codes, period-to-date purchases, year-to-date purchases, and prior-year purchases.
  5. By entering these selections, you can obtain a report that allows you to identify pertinent transactions.

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sage 100 erp software support for the accounts payable vendor purchase history by period report Accounts Payable Vendor Purchase History by Period Report

The A/P Vendor Purchase History by Period Report provides vendor purchase history information by period for a specified fiscal year.

sage 100 erp accounts payable open purchase history by period crystal report user and support options User & Support Options

  1. You can sort the report by vendor number, total purchases, and total payments.
  2. A total column, which is the total of all periods, prints after the last period for each item selected to print.
  3. A total for each division prints along with a report total except when sorting by total purchases or total payments.
  4. You can enter a selection of vendor numbers, total purchases, total payments, and user-defined fields (UDFs).
  5. By entering these selections, you can obtain a report of invoices that allows you to identify pertinent transactions.

sage 100 erp software support for the accounts payable purchase history by period crystal report setup and integration optionsSetup & Integration Options

  1. Information for each division prints on a separate page if the Accounts Payable Divisions check box is selected in the Accounts Payable Options window.

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sage 100 erp software support for the accounts payable monthly purchase report Accounts Payable Monthly Purchase Report

The A/P Monthly Purchase Report provides a recap of all purchase activities for the current period in Accounts Payable.

sage 100 erp accounts payable monthly purchase report user and support options User & Support Options

  1. You must perform period-end processing for the current period to print purchase information for the next accounting period.
  2. This report includes all invoices recorded using Accounts Payable Invoice Data Entry and Manual Check and Payment Entry, and invoices entered in the Purchase Order module.
  3. You can enter a selection of vendor numbers to obtain a report that allows you to identify pertinent transactions.

sage 100 erp software support for the accounts payable monthly purchase report setup and integration optionsSetup & Integration Options

  1. This report is sorted by division if the Accounts Payable Divisions check box is selected in Accounts Payable Options.
  2. Invoices within each division are sorted by vendor number and sorted further by invoice number. The invoice information detailed by this report includes the invoice date, due date, and discount date. The transaction information includes the transaction type, date, and amount. Notation is provided for invoices placed on hold. Any prepayments applied to each invoice are also displayed. Invoices are subtotaled by vendor number and totaled by division. Report totals are also provided.

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sage 100 erp software support for the accounts payable accounts payable check history report Accounts Payable Check History Report

The A/P Check History Report provides history information for all checks printed for a specified period, including manual and voided checks.

sage 100 erp accounts payable check history crystal report user and support options User & Support Options

  1. You can also include credit card transfers, electronic payments, and wire transfers.
  2. You can enter a selection of vendor numbers, vendor names, bank codes, and check dates to obtain a report with pertinent transactions.
  3. You can use the record of transactions for each bank account on this report to reconcile bank statements.
  4. Print this report before performing period-end processing.

click to view the sage 100 erp demo of the accounts payable check history crystal report View the Sage 100 ERP Demo of the Accounts Payable Check History Report.

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sage 100 erp software support for the accounts payable accounts payable analysis summary report Accounts Payable Analysis Summary Report

The A/P Analysis produces a management report consisting of a statistical summary of payables activity and an aging recap for up to six consecutive closed periods within the current year.

sage 100 erp software support for the accounts payable analysis crystal report setup and integration optionsSetup & Integration Options

  1. Note: Reporting is based on the current module date and includes previously closed periods (processed through period-end processing).
  2. Information reported includes total Accounts Payable dollars, the percentage of change over the prior period(s), the total number of invoices, and a breakdown by period of invoices overdue.
  3. The aging recap portion of the report includes data for up to six previously closed periods. For example, if you set up your system in January, and run this report in March, periods 1 and 2 (January and February) are the only previous periods reflected.

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sage 100 erp software support for the accounts payable in-depth analysis report Accounts Payable In-Depth Analysis Report

The A/P Analysis Report is an in-depth management report consisting of an aging recap and statistical summary of payables activity for up to six consecutive closed periods within the current year. The statistical summary indicates whether Accounts Payable activity is increasing or decreasing in comparison to prior periods and what proportion of the payables is not current.

sage 100 erp software support for the accounts payable in-depth analysis crystal report setup and integration optionsSetup & Integration Options

  1. Note: Reporting is based on the current module date and includes previously closed periods (processed through period-end processing).
  2. The information on this report includes total Accounts Payable dollars, the percentage of change over the prior periods, the total number of invoices, and a breakdown by period of overdue invoices.
  3. The aging of invoices is based on the Aging Categories in the Accounts Payable Options window.
  4. Statistical data includes percentage comparisons of current Accounts Payable dollars as of the current module date and aged over the previous period and the remaining period average.
  5. The aging recap portion of the report includes data for up to six previously closed periods. For example, if you set up your system in January, and run this report in March, periods 1 and 2 (January and February) are the only previous periods reflected.

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sage 100 erp software support for the accounts payable form 1099 efiling and reporting Form 1099 e-Filing and Reporting

Form 1099 e-Filing and Reporting

sage 100 erp softwar support for the accounts payable general ledger posting recap report AP GL Posting Recap Report

The A/P General Ledger Posting Recap Report provides a detailed recap, by general ledger account number, of all transactions posted from the current module.

sage 100 erp accounts payable generral ledger posting recap crystal report user and support options User & Support Options

  1. This report only includes transactions printed on the Daily Transaction Register and updated to the general ledger. Like the Daily Transaction Register, the General Ledger Posting Recap itemizes each transaction and lists the corresponding debit and credit amounts.
  2. You can also print a summarized version of the report.
  3. The General Ledger Posting Recap displays totals for all transactions posted to each account.
  4. You can enter a selection of posting dates to print. The report total shows the grand total of all posting activity through the specified ending date.
  5. Printing the report at the end of each period provides a convenient summary of receivables transactions used to post to a manual general ledger.

click to view the sage 100 erp demo of the accounts payable general ledger recap crystal report View the Sage 100 ERP Demo of the Accounts Payable General Ledger Recap Report.

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sage 100 erp software support for the accounts payable vendor audit crystal report Accounts Payable Vendor Audit Report

The A/P Vendor Audit Report is used to track changes, deletions, and additions to vendor information. This report prints changes made to data fields, including changes created on the fly, and notes the date and user logon or workstation name.

sage 100 erp accounts payable vendor audit crystal report user and support options User & Support Options

  1. You can enter a selection of user logons or workstation names and transaction dates.
  2. By entering these selections, you can obtain a report that allows you to identify pertinent information.
  3. If you do not purge the Vendor Audit file after printing this report, the transaction information remains in the file and is available for future reporting needs.

sage 100 erp software support for the accounts payable vendor audit crystal report setup and integration optionsSetup & Integration Options

  1. This report is not available if None is selected at the Vendor Changes to Track field in the Accounts Payable Options window.

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sage 100 erp software support for the accounts payable ap expene by gl account report Accounts Payable Expense By GL Account Report

The A/P Expense by GL Account Report lists all invoices by the general ledger account posted.

sage 100 erp accounts payable ap expense by gl crystal report user and support options User & Support Options

  1. You can enter a selection of account numbers, departments, locations, vendor numbers, vendor names, and transaction dates.
  2. By entering these selections, you can obtain a report that allows you to identify pertinent transactions.
  3. Note: The Last Check No. column on this report lists only the last check issued for an invoice; if multiple payments are applied against an invoice, only the most recently posted check number appears.

sage 100 erp software support for the accounts payable ap expense by gl account crystal report setup and integration optionsSetup & Integration Options

  1. This report is available only if the Track Detailed Invoice/Payment History check box is selected in the Accounts Payable Options window.

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sage 100 erp software support for the accounts payable invoice history report Accounts Payable Invoice History Report

The A/P Invoice History Report provides invoice history information by invoice number, vendor number, vendor name, and invoice date. If credit card transfers were performed on invoices for credit card vendors, transfer details print on the report.

sage 100 erp accounts payable invoice history crystal report user and support options User & Support Options

  1. You can enter a selection of invoice numbers, vendor numbers, vendor names, and invoice dates.
  2. If the Purchase Order module is set up, you can also enter selections of purchase order numbers, purchase states, and ship-to states.
  3. By entering these selections, you can obtain a report that allows you to identify pertinent transactions.

sage 100 erp software support for the accounts invoice history crystal report setup and integration optionsSetup & Integration Options

  1. This report is available only if the Track Detailed Invoice/Payment History check box is selected in Accounts Payable Options.
  2. If the Sales Order module is set up, the sales order number and customer purchase order number can be included on the report.

click to view the sage 100 erp demo of the accounts payable invoice history crystal report View the Sage 100 ERP Demo of the Accounts Payable Invoice History Report.

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sage 100 erp software support for the accounts payable payment history report Accounts Payable Payment History Report

The A/P Payment History Report is used to print checks, electronic payments, and wire transfer payments in history by number and vendor. This report prints a listing of all invoices paid with a particular check, electronic payment, wire transfer, or credit card.

sage 100 erp accounts payable payment history crystal report user and support options User & Support Options

  1. You can enter a selection of vendor numbers, vendor names, bank codes, and dates to obtain a report with pertinent transactions.
  2. Invoices paid with a credit card display CCPayment as the check type on the report.

sage 100 erp software support for the accounts payment history crystal report setup and integration optionsSetup & Integration Options

  1. This report is available only if the Track Detailed Invoice/Payment History check box is selected in Accounts Payable Options.

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sage 100 erp software support for the accounts payable accounts payable sales tax report Accounts Payable Sales Tax Report

The A/P Sales Tax Report provides a recap of all sales tax information by primary tax code. This report can be printed in summary or detail format and includes taxable sales, nontaxable sales, taxable freight, nontaxable freight, taxable tax, exempt amount, and sales tax amount for each tax code. The accumulated sales tax paid is printed for each tax code and primary tax code. To purge sales tax detail, use Purge Sales Tax History.

sage 100 erp accounts payable sales tax crystal report user and support options User & Support Options

  1. You can enter a selection of invoice dates and tax codes.
  2. By entering these selections, you can obtain a report that allows you to identify pertinent information.

sage 100 erp software support for the accounts payable sales tax crystal report setup and integration optionsSetup & Integration Options

  1. This report is available only if the Sales Tax Reporting check box is selected in the Accounts Payable Options window.
  2. This report reflects all sales tax from all invoices recorded since the last time the report was printed and the file was cleared.
  3. Print this report before processing invoices for the next tax reporting period.
  4. If your state is defined as the first tax code within the tax schedules, the report also prints by state.
  5. If the Print by Primary Tax Code check box is selected, this report provides subtotals by all primary tax codes as defined in Library Master Sales Tax Schedule Maintenance.

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sage 100 erp software support for the accounts payable fixed asset history reportFixed Asset History Report

Fixed Asset History Report


Sage 100 ERP Accounts Payable Period End Overview, Demostration & Support Information

About Sage 100 Accounts Payable Period End Tasks

sage 100 erp software support for the accounts payable ap from ar clearing selection task Accounts Payable AP from AR Clearing Selection

Use A/P Period End Processing AP from AR Clearing Selection to select the vendor and/or customers to include in the clearing process.

sage 100 erp accounts payable ap from ar clearing selection period end task user and support options User & Support Options

  1. Many companies have Accounts Payable vendors who are also their Accounts Receivable customers.
  2. For these vendor/customers, Accounts Receivable invoices can be applied automatically or selectively to the vendor’s balance, eliminating the manual matching process of issuing checks and posting payments.

sage 100 erp software support for the accounts payable ap from ar clearing selection period end task setup and integration optionsSetup & Integration Options

  1. This task is available only if the Accounts Receivable module is installed and set up for this company.
  2. You must set up customers in Accounts Receivable before using this task.
  3. The vendor and customer links must already be established in Vendor and Customer Link Maintenance.

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sage 100 erp software support for the accounts payable ap from ar clearing entry period end task Accounts Payable AP from AR Clearing Entry

Use A/P Period End Processing Task, AP from AR Clearing Entry, to add, delete, and modify Accounts Receivable amounts to clear to Accounts Payable. You can also add a vendor/customer link on the fly.

sage 100 erp accounts payable ap from ar clearing entry period end task user and support options User & Support Options

  1. Accounts Payable from Accounts Receivable Clearing allows a vendor to be linked to multiple customers.
  2. During clearing, the system looks at the vendor’s balance for each clearing but does not subtract any prior Accounts Receivable clearings for this vendor in this selection.
  3. If the vendor’s balance is $500.00 and is being cleared for multiple customers, the same $500.00 is used for each customer.

sage 100 erp software support for the accounts payable ap from ar clearing entry period end task setup and integration optionsSetup & Integration Options

  1. You must set up customers in Accounts Receivable before using this task.

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sage 100 erp software support for the accounts payable ap from ar clearing register period end report Accounts Payable AR from AR Register Report

Journal and registers provide a recap of transactions entered or generated in a data entry window or batch selection window.

sage 100 erp accounts payable ap from ar clearing register pre-update period end reporting task user and support options User & Support Options

  1. You can use Print Batch to select all batches with the status of Available for printing or updating.
  2. The Select All button is available only for batches with a status other than Interrupted. Select the Refresh button to clear the Print check box and update totals or other changes made to the batch information.
  3. Review the journal or register for accuracy before updating.

sage 100 erp accounts payable ap from ar clearing register pre-update period end reporting task setup and integration optionsSetup & Integration Options

  1. Batch Processing is available if the Batch Processing check box is selected in the Accounts Payable Options window.
  2. This task is available only in some modules.

important information prior to updating the journal or register to the general ledger Important Information

  1. Printing the journals or registers does not automatically update to the general ledger. After you print the journals and registers, you are prompted to update which clears the file and updates the transactions to the general ledger and posts the transaction amounts to the corresponding G/L account.
  2. The Journal and/or Document Date should fall into the Current General Ledger fiscal or calendar year for which you are updating. Review the transaction register for accuracy before updating the the General Ledger.

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sage 100 erp software support for the accounts payable period redport selection task Accounts Payable Period End Report Selection

The A/P Period End Report Selection is used to select reports and financial report groups to print during period-end or year-end processing.

sage 100 erp accounts payable period end report selection task user and support options User & Support Options

  1. You can print the default reports selected in the list, and select additional reports for printing.
  2. You can modify the number of copies to print and the printer to use on a report-by-report basis.
  3. The selected reports can be printed in the Period End Report Selection window or in the Period End Reports window during period-end processing.

sage 100 erp accounts payable period end report selection period end task setup and integration optionsSetup & Integration Options

  1. The reports and financial report groups displayed in the Period End Report Selection window must have already been defined.
  2. You can set up a predefined report setting for each report with options and selection criteria that are specifically used for period-end and year-end reporting purposes. For more information, see Create a Report Setting.
  3. In the General Ledger module, you can set up a financial report group in the Financial Report Group Maintenance window. For more information, see Create Financial Report Groups.
  4. This task is available only in some modules.

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sage 100 erp software support for the accounts payable period end processing task Accounts Payable Period End Processing

Use A/P Period End Processing to automatically perform either period-end or year-end processing based on the period entered at the Current Period field in Accounts Payable Options.

sage 100 erp accounts payable period end processing task user and support options User & Support Options

  1. Period End Processing allows you to close the current period and increment the accounting period to the next period.
  2. Period-end processing is usually performed at the end of each accounting period.
  3. Year-end processing takes place automatically when period-end processing is performed for the last period of the fiscal year.
The following occurs during Accounts Payable Period End or Year End Processing
  1. Temporary vendors with zero balances are automatically purged unless you selected to Retain the Temporary Vendor in Vendor Maintenance.
  2. Check history information is cleared as of the period-ending date.
  3. Vendor electronic payment history is removed based on setup of the Number of Years to Retain Electronic Payment History in Accounts Payable Options.
  4. Vendor purchase history is removed based on the set of the Number of Years to Retain Purchase History in Accounts Payable Options.
  5. Open invoices with zero balances are removed based on the Number of Days to Retain Paid Invoices in Accounts Payable Options.
  6. If retaining invoice history, all current year invoice information is updated to the Last Year fields, and any invoice history with no current-year activity is removed based on options selected in Accounts Payable Options.

If you have not already printed period-end reports, you can do so during period-end processing. You can also select and print period-end reports without accessing Period End Processing by using Period End Report Selection.

sage 100 erp accounts payable period end processing period end task setup and integration optionsSetup & Integration Options

  1. Fields in Accounts Payable Options are used to determine the Current Accounting Period and the Number of Years to Retain vendor purchase history, check history, and 1099 payment history after year-end processing.

sage 100 erp accounts payable period end processing inportant information Important Information

  1. Backing up your data is an important part of your daily and monthly procedures. Back up all Accounts Payable data before proceeding.

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Sage 100 ERP Accounts Payable Setup – Overview, Demostration & Support Information

About Sage 100 Accounts Payable Setup Tasks

sage 100 erp software support for the accounts payable module options setup task Accounts Payable Module’s Options

The Accounts Payable Options presents a series of options allowing you to maintain features most appropriate for your business. Some of these options are defined during new company setup using the Accounts Payable Setup Wizard, but can be further maintained in this window.

sage 100 erp accounts payable module options task setup and integrationSetup & Integration

  1. The options defined in the Accounts Payable module have a significant and material effect on the integration of information processed from other modules.
  2. The General Ledger and Common Information modules must be set up before the Accounts Payable module can be set up.
  3. For new companies, you can only access Accounts Payable Options after completing the Accounts Payable Setup Wizard.
  4. Only one user at a time can access Accounts Payable Options. The second user accessing Accounts Payable Options will open an inquiry window where fields can only be viewed.

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sage 100 erp support for the accounts payable division maintenance setup task Accounts Payable Division Maintenance

The A/P Division Maintenance Setup Task is used to organize your vendor and invoice information by divisions. Setting up divisions allows you to post payables transactions by division number and produce divisional payables reports.

sage 100 erp accounts payable division maintenance setup task user and support options User & Support Options

  1. You can create divisions by department, branch, or profit center for reporting purposes. Up to 99 divisions can be established.
  2. Divisions also affect the numbering of your vendors.
  3. The division number precedes the vendor number entered in Vendor Maintenance.
  4. The division number assigned to each vendor determines which general ledger accounts are posted to when an invoice or check is processed.
  5. All reports containing vendor and invoice information provide subtotals by division.
  6. By assigning Accounts Payable and Discount general ledger accounts to each division, amounts posted to each account reflect the activities for that division.

sage 100 erp accounts payable division maintenance setup task setup and integrationSetup & Integration

  1. Note: You cannot post invoices or checks if the applicable general ledger account numbers are blank.
  2. If the Accounts Payable module is integrated with General Ledger, you can reflect the Accounts Payable ending-balance amounts for each cost center on your financial statements and other general ledger reports.
  3. Multiple divisions are available only if the Accounts Payable Divisions check box is selected in the Accounts Payable Options window.

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sage 100 erp software support for the accounts payable bank code maintenance setup task Accounts Payable Bank Code Maintenance

The A/P Bank Code Maintenance Task is used to establish multiple cash accounts to which receipts can be deposited. Information maintained for each bank account also includes a description, bank identification number, and the general ledger cash account to debit when receipts are deposited.

sage 100 erp accounts payable bank code maintenance setup task user and support options User & Support Options

  1. For each company, you can set up multiple bank codes, each representing a separate bank account.
  2. The bank code is identified by a letter (A through Z) or a number (0 through 9), allowing up to 36 bank codes for each company.
  3. You can also select default forms to use for printing Accounts Payable checks for each bank code.
  4. You can also maintain separate accounts and specify which account will be used when performing Payroll Data Entry and Check Printing.
  5. You can select a specific account by selecting the appropriate bank code.

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sage 100 erp software support for the accounts payable terms code maintenance setup task Accounts Payable Terms Code Maintenance

The A/P Terms Code Maintenance Setup Task is used to establish common payment terms offered by vendors.

sage 100 erp accounts payable terms code maintenance setup task user and support options User & Support Options

  1. After terms codes are established, you can assign these standard terms to vendors.
  2. During invoice processing, discount amounts are calculated automatically, and invoice and discount due dates are displayed based on the terms code assigned to each vendor.
  3. A default no-terms code of 00 is available for use with vendors not offering discount terms.
  4. You can enter terms code 00 for these vendors when entering vendor information in Vendor Maintenance and during invoice data entry.

sage 100 erp accounts payable terms code maintenance setup task setup and integrationSetup & Integration

  1. You can obtain payment and purchase terms information from your major suppliers’ invoices or statements.
  2. Many vendors within an industry have the same terms. You only need to enter each term once. You can recall the appropriate terms information (for example, 2% 10 Days, Net 30 Days) for any vendor by selecting the correct code.

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sage 100 erp software support for the accounts payable sales tax account maintenance setup task Accounts Payable Sales Tax Account Maintenance

The A/P Sales Tax Account Maintenance Setup Task is used to set up registration numbers, exemption numbers, and general ledger account numbers for your business. The sales tax and nontaxable sales amounts are reflected on the Sales Tax Report or can be viewed by clicking Sales or Purchases, as applicable.

sage 100 erp accounts payable sales tax account maintenance setup task setup and integrationSetup & Integration

  1. This task is available only if the Sales Tax Reporting check box is selected in the Accounts Payable Options or Accounts Receivable Options window.
  2. Enter your company-specific registration numbers and exemption numbers for each tax code, if required.
  3. Entering a general ledger account for the tax code overrides the sales tax code in Division Maintenance.

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sage 100 erp software support for the accounts payable ach interface maintenance setup task Accounts Payable ACH Interface Maintenance

The A/P ACH Interface Maintenance Setup Task is used to define settings for each of your banks that will be used to make ACH electronic payments to vendors. The settings will be used to create the ACH file, which must meet all National Automated Clearing House Association (NACHA) standards.

sage 100 erp accounts payable ach interface maintenance setup task setup and integrationSetup & Integration

  1. Many banks accept the default settings; however, some banks require that specific information or additional record types be included in the ACH file. Check with your banks to verify their requirements.
  2. This task is available only if the Enable ACH Electronic Payments check box is selected in Accounts Payable Options.

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sage 100 erp software support for the accounts payable expense distribution table maintenance setup task Accounts Payable Expense Distribution Table Maintenance

The A/P Expense Distribution Table Maintenance Setup Task is used to set up tables with general ledger accounts and distribution percentages.

sage 100 erp accounts payable expense distribution table maintenance setup task setup and integration User & Support Options

  1. The tables can then be selected in Invoice Data Entry, Repetitive Invoice Entry, and Manual Check and Payment Entry to distribute invoice balances and payments to the selected accounts based on the percentages in the tables.
  2. A table can be selected for any invoice with no existing lines in Invoice Data Entry and Repetitive Invoice Entry and when entering a new invoice in Manual Check and Payment Entry.

sage 100 erp accounts payable expense distribution table maintenance setup task setup and integration Setup & Integration

  1. If the Allow Total Distribution to be Less Than 100 Percent check box is selected in Accounts Payable Options, you can enter accounts with a total distribution percentage less than 100 percent, and then manually distribute the remaining balance in the data entry task.
  2. Also, you can set up tables with accounts and no distribution percentages, and the entire balance can be manually distributed.
  3. The total distribution percentage cannot exceed 100 percent.
  4. If you do not select an expense distribution table in the data entry tasks, the Default Account set up for the vendor in Vendor Maintenance will be used, but it can be changed.
  5. This task is available only if the Enable Expense Distribution Tables check box is selected in Accounts Payable Options.

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sage 100 erp software support for the accounts payable inactive reason code maintenance setup task Accounts Payable Inactive Reason Code Maintenance

The A/P Inactive Reason Code Maintenance Setup Task is used to set up the reasons customers or vendors are inactive.

sage 100 erp accounts payable inactive reason code maintenance setup task setup and integration User & Support Options

  1. The inactive reason codes can be used in Customer Maintenance and Vendor Maintenance.
  2. Inactive reason codes are printed on the Customer Audit Report and Vendor Audit Report, and they can be viewed in Customer Inquiry and Vendor Inquiry.

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sage 100 erp software support for the accounts payable memo manager maintenance setup task AP Memo Manager Maintenance

The A/P Memo Manager Maintenance to view, maintain, and manage memos system-wide.

sage 100 erp accounts payable inactive reason code maintenance setup task setup and integration User & Support Options

  1. In Memo Manager Maintenance, you can define where memos can be displayed or maintained within the software.
  2. You can also specify a default setting for the automatic display of memos when accessing certain tasks.
  3. Multiple types of memos can be defined per module.

sage 100 erp accounts payable memo manger maintenance setup task setup and integration Setup & Integration

  1. The auto-display settings defined in Memo Manager Maintenance for the Default role can be overridden for individual memos in Override Auto Display Settings.
  2. After a memo is created, any changes made to the auto-display settings for a memo type do not affect the existing memo.
  3. Memos for modules not listed in the Memo Manager Maintenance window in the Module field are maintained in their applicable modules’ Memo Maintenance window.

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Sage 100 ERP Accounts Payable Utilities – Overview, Demostration & Support Information

About Sage 100 Accounts Payable Utility Tasks

sage 100 erp software support for the accounts payable delete and change vendor utilities task Accounts Payable Delete and Change Vendors

Use the A/P Delete and Change Vendors to delete or change existing vendor numbers.

sage 100 erp accounts payable delete and change vendor utility task user support options User & Support Options

  1. A vendor number can be selected to undergo only one function at a time. For example, you cannot select the same vendor number to delete and renumber at the same time.
  2. The most recent function assigned to that vendor number is placed on the delete and/or change list to execute.
  3. To perform a series of procedures using a single vendor number, you must execute each function separately, printing the Delete and Change Vendor Listing each time.

sage 100 erp accounts payable delete and change vendor utilities task setup and integrationSetup & Integration

  1. If you change the vendor number for an electronic payment vendor and the Reset Pre-Note When Renumbering the Vendor check box is selected in Accounts Payable Options, the Pre-Note Sent field will be set to No for the vendor’s bank accounts in the Vendor Electronic Payment window.
  2. An active vendor cannot be merged into an inactive vendor.

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sage 100 erp software support for the accounts payable assign vendor tax shcedules utility Accounts Payable Assign Vendor Tax Schedules

the A/P Assign Vendor Tax Schedules Utility is used to assign tax schedules and tax classes to vendors.

sage 100 erp accounts payable assign vendor tax schedules utility task user support options User & Support Options

  1. You can also select whether to use an existing exemption number for a range of vendors.
  2. When entering a tax schedule and class, the tax class must be valid for the tax schedule.

sage 100 erp accounts payable assign vendor tax schedules utility task setup and integrationSetup & Integration

  1. This task is available only if the Sales Tax Reporting check box is selected in the Accounts Payable Options window.

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sage 100 erp software support for the accounts payable remove temporary vendors utility Accounts Payable Remove Temporary Vendors

The A/P Remove Temporary Vendors Utility is used to remove zero-balance temporary vendors from the Vendor file.

sage 100 erp accounts payable remove temporary utility task setup and integrationSetup & Integration

  1. Before the temporary vendors are removed, file activities are checked to verify that the vendor has no outstanding balances.
  2. Temporary vendors with 1099 payment history are not removed.
  3. This task is available only if data entry is not in progress.

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sage 100 erp software support for the accounts payable remove zero balance invoices utility Accounts Payable Remove Zero Balance Invoices

Use thee A/P Remove Zero Balance Invoices Utiltiy to clear any zero-balance invoices from the Open Invoice file.

sage 100 erp accounts payable remove zero balance invoices utility task setup and integrationSetup & Integration

  1. This task is available only if the value entered in the Days to Retain Paid Invoices field in the Accounts Payable Options window is greater than zero.
  2. This task is available only if data entry is not in progress.

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sage 100 erp software support for the accounts payable purge accounts payable history utility Accounts Payable Purge Accounts Payable History

The A/P Purge Accounts Payable History Utility is used to purge invoice and/or payment history and vendor purchases history information. The invoice and/or payment history files are purged by the invoice date and check date, and the purchases history is purged by the fiscal year.

sage 100 erp accounts payable purge accounts payable history utility task setup and integrationSetup & Integration

  1. Accounts Payable history is created within the number of years entered in the Years to Retain Vendor History field in the Accounts Payable Options window cannot be purged.
  2. This task is available only if the Track Detailed Invoice/Payment History check box is selected and the value entered in the Years to Retain Vendor History field is greater than 2 in the Accounts Payable Options window.

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sage 100 erp software support for the accounts payable purge vendor 1099 payment history utility Accounts Payable Purge Vendor 1099 Payment History

The A/P Purge Vendor 1099 Payment History Utility is used to purge vendor 1099 payment history information. The vendor 1099 payment history files are purged by the calendar year.

sage 100 erp accounts payable purge accounts payable 1099 purge payment utility task setup and integrationSetup & Integration

  1. Vendor 1099 payment history for the current year, prior year, and future year cannot be purged.
  2. This task is available only if the 1099 Reporting check box is selected and the value entered in the Years to Retain 1099 Payment History field is greater than 2 in the Accounts Payable Options window.

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sage 100 erp software support for the accounts payable module purge sales tax history utilityAccounts Payable Purge Sales Tax History

Use A/P Purge Sales Tax History Utiltiy to purge all sales tax history, by tax code, created on or before the date entered.

sage 100 erp accounts payable purge sales tax history utility task setup and integrationSetup & Integration

  1. This task is available only if the Sales Tax Reporting check box is selected in the Accounts Payable Options window.

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sage 100 erp software support for the accounts payable sales tax calculation utility Accounts Payable Sales Tax Calculation

The A/P Sales Tax Calculation Utiltiy is used to recalculate sales tax for Accounts Payable repetitive invoices, invoices, manual checks, and/or purchase orders, receipts, and returns, based on the current tax information in Library Master Sales Tax Class Maintenance, Sales Tax Code Maintenance, Sales Tax Schedule Maintenance, and the assigned tax schedule.

sage 100 erp accounts payable sales tax calculation utility task setup and integrationSetup & Integration

  1. This task is available only if the Sales Tax Reporting check box is selected in the Accounts Payable Options window.

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sage 100 erp software support for the accounts payable remove voided checks utility Accounts Payable Remove Voided Checks

Use the A/P Remove Voided Checks to remove voided checks from the Check History file by bank code and check number.

sage 100 erp accounts payable remove voided checks utility task setup and integrationSetup & Integration

  1. This utility can be accessed only with the appropriate security setup.
  2. This task is available only if the Track Detailed Invoice/Payment History check box is selected in the Accounts Payable Options window.

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sage 100 erp software support for the accounts payable purge electronic payments utility Accounts Payable Purge Electronic Payments

Use A/P Purge Electronic Payments Utility to remove ACH files that have already been transmitted to the bank.

sage 100 erp accounts payable purge electronic payments utility task setup and integrationSetup & Integration

  1. This task is available only if the Enable ACH Electronic Payments check box is selected in Accounts Payable Options.

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sage 100 erp software support for the accounts payable purge vendor electronic payment history utility AP Purge Vendor Electronic Payments History

Use the A/P Purge Vendor Electronic Payment History Utility to purge records from the Vendor Electronic Payment History file.

sage 100 erp accounts payable purge electronic payments history utility task setup and integrationSetup & Integration

  1. Vendor electronic payment history for the current year and prior year cannot be purged.
  2. This task is available only if the Enable ACH Electronic Payments check box is selected in Accounts Payable Options/

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sage 100 erp softwar support for the accounts payable remove inactive vendors utility AP Remove Inactive Vendors

The A/P Remove Inactive Vendors Uitility is used to remove inactive vendors from the Vendor file.

sage 100 erp accounts payable remove inactive vendors utility task setup and integrationSetup & Integration

  1. Inactive vendor records can be deleted only if there is no outstanding activity for that vendor.
  2. If there is activity, such as pending orders, you must wait until all open invoices for the vendor are paid and purged before you proceed with the record deletion, or use the Delete and Change Vendors utility.
  3. The Activity Log is updated with the date, time, company code, user logon, and the utility description.

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Sage 100 ERP Accounts Payable Crystal Reports for Sage – Overview, Demostration & Support Information

About Sage 100 Accounts Payable Crystal Reports Custom Reporting

sage 100 erp software support for the accounts payable crystal reports create custom reports Accounts Payable Custom Reports

Use Crystal Reports for Sage to build A/P Custom Reports.

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Sage 100 ERP Accounts Payable Business Insights Explorer – Overview, Demostration & Support Information

About Sage 100 Accounts Payable Business Insights Explorer

sage 100 erp software support for the accounts payable business insights explorer vendor veiw AP Vendor View

The A/P Business Insights Explorer Vendor View.

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sage 100 erp software support for the accounts payable business insights explorer vendor history invoices veiw Accounts Payable Vendor History Invoices View

The A/P Business Insights Explorer Vendor History Invoices View.

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sage 100 erp software support for the accounts payable business inights explorer vendor open invoices view AP Vendor Open Invoices View

The A/P Business Insights Explorer Vendor Open Invoices View.

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sage 100 erp software support for the accounts payable business insights explorer vendor repetitive invoices view AP Vendor Repetitive Invoices View

The A/P Business Insights Explorer Vendor History Repetitive Invoices View.

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sage 100 erp software support for the accounts payable business insights explorer vendor payments veiw AP Vendor Payments View

The A/P Business Insights Explorer Vendor Payments View.

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Sage 100 ERP Accounts Payable Visual Process Flows – Overview, Demostration & Support Information

About Sage 100 Accounts Payable Visual Process Flows

sage 100 erp software support for the accounts payable create visual process flows task AP Visual Process Flows

Build Custom Process Flows to

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sage 100 erp software support for the accounts payable visual process flows ap demo process flow task My AP Demo Process Flow

My AP Demo Process Flow

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